The majority of outdoor events usually take place during the summer for obvious reasons, when the sun comes out you should take advantage of the warm weather and plan an outdoor event. They are refreshing and novel for all involved, giving your guests a chance to go outside and enjoy the atmosphere, but you must not forget to include some essential features during planning.
Prepare Your Guests
Give your attendees ample time to prepare for your outdoor event by contacting them well in advance, provide them with information about the weather so they know what clothing to bring on the day. You don’t want guests to leave early because they haven’t brought a jacket and the weather has suddenly turned quite cold. Send them recommendations on clothing and provide them with local weather forecasts for the day of the event. If the forecast is for a scorching hot day, remind them to bring sunscreen and loose garments so they don’t get too overwhelmed by the heat during the event. The easiest way to contact your guest is through email, remember to include the forecast and any other special considerations.
Portable Bathroom & Toilet
If you plan on selling food or drink at your event, or complimentary catering will be on offer, you can’t do without portable bathrooms and toilets. One of the biggest mistakes you can make is not ordering these units if you hold an outdoor event, your guests will be hugely disappointed if you have forgotten to book portable bathrooms and toilets. Portable bathroom hire along with toilets should be one of the first things on your list of essentials when organising an outdoor event, there are several first-class companies based in Melbourne and Adelaide if you require their services for an event which you’ll be running in SA or Victoria.
If you plan on hosting an outdoor event in Australia, which will be attended by families, you should also plan to accommodate children. A parent’sworst nightmare is visiting an outdoor show, only to find that there are no changing areas or bathrooms for their kids. It will reflect very poorly on your company and you as an event organiser. You can easily order portable bathrooms and toilets from a business in the area, they’ll deliver and collect the units making it highly convenient.
Have a Backup Plan
When it comes to organising an outdoor event, your biggest nemesis is usually the weather. You can have everything planned perfectly, then suddenly, the weather decides to change, and you’re faced with a storm. You can’t predict the weather on the day of the event, your only solution is to have a solid backup plan just in case things turn ugly and you need to move indoors.
It is important to plan an outdoor event well in advance, you must include a contingency plan to ensure you account for all eventualities. Your weather will be one of your biggest challenges, along with providing adequate bathroom facilities. Inform your guests well in advance of the event and hire portable facilities from a reputable company.